We’re hiring a detail-oriented Specifications & Project Support Assistant (Civil) to help our engineers produce clear, compliant CSI specifications and keep projects organized and on schedule. You’ll draft/edit spec sections, assemble spec books, maintain submittal/RFI trackers, and support PMs with meeting notes, action logs, and document control in SharePoint/Teams (or Asana).
Responsibilities
- Draft, edit, and format CSI MasterFormat sections in Word using templates/styles.
- Assemble and publish spec books; manage addenda, revision logs, and transmittals.
- Maintain submittal/RFI trackers and coordinate with vendors/consultants.
- Take meeting minutes, update action/decision logs, and support milestone checklists.
- Perform document control in SharePoint/Teams (or Procore/Asana/Smartsheet).
- Cross-check drawings vs. specs for consistency; flag conflicts for engineers.
- Prepare bid/issue packages and closeout documentation.
Minimum Requirements (skills-based)
- 1–3 years in an A/E, contractor, or related environment.
- Strong writing/editing skills; meticulous attention to formatting and detail.
- Proficiency with Microsoft Word (styles, TOCs), and Excel.
- Comfortable working in shared document systems (SharePoint/Teams).
- Ability to manage multiple deadlines and ask clarifying questions quickly.
- Authorization to work in the U.S.
Preferred Requirements
- Exposure to SpecsIntact (or similar spec tools) and Bluebeam.
- Familiarity with NAVFAC/USACE/UFC and public-sector procurement.
- Experience supporting submittals/RFIs and document control workflows.
- Basic civil/site/utility design terminology.
Benefits
- Employer paid health insurance
- 401(k) with employer match.
- Employer paid life insurance
- Training budget for SpecsIntact/Bluebeam/CSI courses; exam fee support.
- Paid annual leave.
How to Apply: Send your resume and a short writing sample (e.g., spec section excerpt or technical memo). If you’ve used SpecsIntact/Bluebeam, note it briefly.
Keywords (for job board search): Specifications Coordinator; CSI MasterFormat; SpecsIntact; Technical Writer (Civil); Project Coordinator (AEC); Document Control; Submittals; RFIs; Bluebeam; SharePoint; Asana; Civil Engineering; Site/Utilities.